So, you want to start an AJET Special Interest Group (SIG)? Fantastic!! But as the saying goes ‘With great power comes great responsibility’. To ensure that all AJET SIGs continue to stay relevant, responsible and serve the interests of the JET community, AJET has come up with a few guidelines for starting a SIG.
First you’ve got to have interest, really. If you’re not interested in both your group AND running a group it’s not going to work. And it can’t just be you alone interested in one thing – there’s got to be an active interest in forming a group. In addition to interest, you must have a goal for forming the group. The JET(s) must write a Mission Statement and Operating Regulations. They must also decide on the main form of community communication for the group: Google groups, Facebook, a forum, etc. Next SIG leaders must be elected: There needs to be enough members to form an executive council at the very least. This will consist of a Chair, Vice-Chair, and a third position like a Public Relations Manager, Social Media Director, or Director of Mochi Consumption.
Then the SIG leader must submit a Mission Statement and Operating Regulations to the current National AJET Director of Affiliate Relations, who will then send it on to the AJET National Council Vice-Chair. The AJET National Council Vice Chair will then send the SIG’s information to the full council for discussion and vote. Once the voting process is finished, the SIG is active. You’ll need the following information to allow the SIG to be posted on the website: Contact person, contact email, community group (Facebook, forum, Google Group, etc.), short description of the group and logo (if available).
P.S. An annual report must be submitted by all active SIGs by March 31st.
The Mission Statement:
States the general purpose of your organization. What it hopes to accomplish and who it is open to. It can be anywhere from a sentence to a page.
The Operating Regulations:
Details how your organization is run, how the leadership is elected, membership fees, etc.
The Annual Report:
Details your SIG’s activities from March of the previous year to March of the current year. This may include any events you may have held, difficulties you faced, etc. It can include a budget and schedule of activities for the upcoming year. Any changes in leadership and contact information should also be documented.
Disclaimer: The Mission Statement, Operating Regulations and Annual Report must be in accordance with AJET Constitution and Bylaws as started in Section 2 of Article IX:Affiliated Groups.